Characteristics to Avoid in Formal Writing

Introduction

Formal writing is an important skill for anyone to have, especially for students or professionals who need to communicate effectively in their chosen field. But what exactly is formal writing? Formal writing is a style of writing that is appropriate for academic, professional, or legal documents. It is characterized by its use of precise language and formal, objective tone. In order to write in a formal style, one must understand which characteristics should be avoided in formal writing.

Poor Grammar and Spelling

One of the most important aspects of formal writing is ensuring that your grammar and spelling are accurate. Poor grammar and spelling can make it difficult for readers to understand your message, which can lead to confusion and errors. To avoid making these mistakes, it is important to proofread your work carefully and use a spellchecker if available.

Slang or Colloquialisms

Another characteristic to avoid in formal writing is the use of slang or colloquialisms. While these words may be common in everyday speech, they are not appropriate for formal documents. Using slang can make your writing sound unprofessional and can also confuse readers who may not be familiar with the terms. Instead, use precise language that clearly conveys your message.

Jargon and Acronyms

Jargon and acronyms can also be confusing for readers and should generally be avoided in formal writing. Jargon is defined as specialized language used by people within a particular field and should only be used when necessary. Acronyms, on the other hand, are abbreviated words or phrases and should be spelled out whenever possible.

Excessive Use of Abbreviations

Using too many abbreviations can make your writing difficult to read and understand. While some abbreviations are commonly used and are acceptable in formal writing, others should be avoided. When in doubt, it is best to spell out the full word or phrase instead of using an abbreviation.

Overly Complicated Sentence Structures

Using overly complicated sentence structures can make your writing difficult to follow. Try to keep your sentences simple and concise. Make sure that each sentence has a clear subject and verb and avoid using long, convoluted phrases.

Passive Voice

Using the passive voice can make your writing sound weak and unconvincing. The active voice is much more direct and powerful and should be used whenever possible. To make sure you are using the active voice, look for sentences that have a clear subject and verb and avoid sentences that are constructed in a roundabout way.

Unnecessary Wordiness

Using extra words or phrases can make your writing seem wordy and can make it difficult for readers to understand your point. Try to get to the point quickly and avoid using filler words or phrases. When in doubt, re-read your sentence and see if any words can be removed or replaced with simpler alternatives.

Conclusion

Formal writing is an important skill for anyone to have, and understanding which characteristics should be avoided in formal writing is essential for success. Poor grammar and spelling, slang or colloquialisms, jargon and acronyms, excessive use of abbreviations, overly complicated sentence structures, passive voice, and unnecessary wordiness should all be avoided in formal writing. By following these tips, you can ensure that your writing is clear, concise, and professional.