Introduction
The way you start an email can make or break the success of your message. If you’re sending a professional email to a colleague, client, or other contact, it’s essential to create a good first impression. This article will provide a comprehensive guide on how to start an email in order to ensure your message is received positively.
Introduce Yourself and Your Purpose for Writing
When starting an email, it’s important to provide necessary context and establish a professional tone. Begin by introducing yourself and your purpose for writing. For example, if you’re reaching out to a potential employer, you might say “My name is [your name], and I’m interested in applying for the [position] at your company.” This helps the recipient understand why you’re contacting them and sets the stage for the rest of the email.
Address the Recipient by Name
Personalizing your email is a great way to demonstrate respect for the recipient. Whenever possible, address the recipient by their first or last name. According to a study conducted by the Harvard Business Review, emails that include the recipient’s name are 26% more likely to be opened than those without. However, it’s important to use the name correctly – double check the spelling before sending your message.
Keep the Subject Line Short and Concise
The subject line should be short and to-the-point. It should clearly explain the purpose of your email and give the recipient an idea of what to expect from the message. Avoid overly long or vague subject lines; instead, focus on creating a concise yet informative subject line that accurately reflects the content of your email.
Get to the Point Quickly in the Body of the Email
Once you’ve established the context of your email, get to the point quickly. Use clear, direct language and avoid unnecessary details or filler words. According to a study conducted by the University of Michigan, emails with shorter sentences were found to be more persuasive than those with longer sentences.
Include a Polite Closing Phrase
It’s important to include a polite closing phrase when wrapping up your email. Express gratitude for the recipient’s time and consideration and offer an appropriate closing phrase such as “Sincerely,” “Best regards,” or “Thank you.” This helps to create a sense of closure and encourages the recipient to take action.
Conclusion
Starting an email effectively is essential for making a great first impression. By introducing yourself and your purpose for writing, personalizing the message, crafting a concise subject line, getting to the point quickly in the body of the email, and including a polite closing phrase, you can ensure that your message is received positively. Take the time to craft an effective email introduction and you’ll be sure to make a lasting impression.
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